Visa Details

• A valid Passport (with more then two blank pages). Please submit your old passports also, if any.

  Photocopy of the Bio Data Page of the Current Passport (First and Last Page)

  Covering Letter by the Employer / Travel requisition from the company (Kindy Note: In case the company letterhead is issued from another jurisdiction(Other than Delhi) or any document(i.e.Passport/ Financial document) issued from another jurisdiction, the reason letter from the company will be required mentioning the current working location of Delhi jurisdiction(Proper Address).

  Certificate of Employment

  Latest Income Tax Return (in case income tax return not available then submit bank statement of last 6 months). If the ITR is from some other state than North India, then Bank statement is required.

  Hotel and Ticket confirmation

  Invitation Letter in original or either of following documents to explain activities in Japan

A contract of transactions between companies.

Conference materials

Materials on trading goods etc.

• List of Visa applicants (When there are multiple applicants)

  Schedule of stay during stay in Japan

  If the inviting company / organization is bearing the expenses

Original Letter of Guarantee

A certified copy of the incorporation register or an overview of company / organization.

• Note: A stock exchange-listed company does not need to submit a copy of the incorporation register or a Details of the company /organization if it submits its quarterly corporate report.

  When an individual is extending an invitation, submit the `Certificate of Employment` in lieu of a copy of the incorporation register or an overview of the Company/Organization.

  A completely filled and signed Visa Application Form. ( Please note - the signature should be as per the signature on the passport. If the signature is not as per the passport then the case shall not be accepted)

  One photograph taken within the last 6 months. (The photograph should be of size 2 x 2 inches, color with white background and printed on good quality paper)

  Proof of Relationship, incase the applicant is accompanied by any dependent, i.e. Passport copy, Marriage Certificate, Birth Certificate.

  Note - Cover letter must have the arrival and departure date of Japan, name of authorized with signature and company stamp.

   

1.Old Passport Booklets are mandatory to be attached with the Latest Passport

2.Visa form needs to be typed only as the Embassy will not accept any handwritten form

3.All documents (including bank statements) should only be printed on A4 size sheet

4.If applicant have bank statements on large sheets, please copy them on A4 size sheets and enclose it with the visa application

5.The Documents should only be printed on one side. Pages with printing on both sides are not acceptable any longer

6.Please do not staples any sheets

.7. In case of different name in any document of visa application, please provide photo id proof with that name

Embassy has stopped accepting scanned copy of documents from now onwards, Hence please send all the documentsd original hard copies to avoid any delay in submission.